The University respects your privacy and is committed to protecting your personal data. This statement explains what information we gather when you use the library website and informs you how this information is used and protected.
The data we collect about you
Personal data, or personal information, means any information about you from which you can be identified. We may collect, use, store and transfer different kinds of personal data about you, this includes:
How is your personal data collected?
We collect data from you when you use the library website (see our Library website privacy notice), our discovery systems, or self-service machines.
In using any our discovery systems, there will some data which is stored and used depending on the service being accessed.
A list is provided below of the key tools used by the library with links to each of their specific privacy policies:
Please note: it is in your legitimate interest to use databases and e-resources provided by 3rd parties. However, please be aware that if you choose to use the added functionality of external sites, for example to create personalised lists of resources, they will have different privacy notices. We strongly advise that you read any privacy notice from such 3rd parties before engaging with their services.
How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Disclosures of your personal data
We do not share your personal data with anyone outside of the University.
How long will you use my personal data for?
We will only retain your personal data for 90 days from collection except:
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
You will only receive ‘marketing’ communications from us if you have requested information from us or if you provided us with your details when you entered a competition or registered for a promotion and you have explicitly stated you want to receive such information from us. If you would like to be removed from this list at any time please contact firstname.lastname@example.org.
Your legal rights
You have the right to:
The University of Essex is the ‘data controller’ and responsible for your personal data.
The University of Essex
Data Protection Officer
University of Essex, Wivenhoe Park, Colchester, Essex, CO4 3SQ
Telephone: 01206 87 4853
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.