At the University of Essex, we encourage research to be as open as possible, and as closed as necessary. You can read more about the University of Essex's position on open access by downloading our Open Research Position Statement. For REF compliance, there is a requirement that journal articles and conference papers must be made available open access within 3 months of acceptance.
This page provides comprehensive guidance on how to achieve open access for your research outputs. Some quick links are available below:
For journal articles, you can:
For monographs, chapters, and edited collections, you can:
The tabs above provide more information on all of these options for open access publication at Essex.
Whether you're publishing a journal article, monograph, or chapter, publishers are increasingly offering open access publication. When a research output is made open access at the point of publication via the publisher themselves, this is known as gold open access. There are three main variations on gold open access:
| Fully gold | Hybrid | Diamond | |
|---|---|---|---|
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Journal articles
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Payment of an article processing charge (APC) is required to publish. All content within the journal is published open access. Some fully gold open access journals are covered by our read and publish agreements. Our open access fund can be used to cover APCs for journals not covered by agreements. Email oapublish@essex.ac.uk to enquire about using our OA fund. |
Payment of an article processing charge (APC) is required to publish open access. If you don't pay, you can publish behind a paywall. Some content within the journal is published open access, and some is behind a paywall. Many hybrid journals are covered by our read and publish agreements. |
No payment is required to publish within these journals. All content within the journal is published open access. The Directory of Open Access Journals (DOAJ) is a great place to look for diamond OA journals. |
|
Books / chapters |
Payment of a book or chapter processing charge (BPC or CPC) is required to publish. The entire book, or all chapters within the book, are published open access. Our open access fund can be used to cover the cost of the BPC or CPC. Complete this form to register your interest. |
Usually only applicable to chapters in edited collections. Payment of a chapter processing charge (CPC) is required to make individual chapters available open access. Our open access fund can be used to cover the cost of the CPC. Complete this form to register your interest. |
No payment is required to publish books or chapters open access with diamond OA book publishers. The entire book, or all chapters within the book, are published open access. The Open Access Books Toolkit has many helpful resources on publishing books open access, including how to find open access book publishers. |
If you choose not to make your work open access via the publisher, self-archiving is the alternative. This is also known as the green route to open access, and essentially means depositing your work in a repository upon acceptance for publication. This can be an institutional repository, like the Essex Research Repository, or a subject-based or central repository, like PubMed or arXiv.
The version made available via the repository will usually be the final pre-publication version, otherwise knows as the AAM (author accepted manuscript). To be REF-eligible, for journal articles and conference papers you must upload the AAM to the institutional repository within three months of acceptance.
Help guides on self-archiving via the Essex Research Repository are available for Essex Researchers.
When making your work open access via the green route, there may be an embargo period. This means that the full text of your work won't be available via the repository for a certain length of time after publication. This time period can vary, usually anything between 3 to 24 months. Make sure to check what your publisher's policy is on the length of embargo period.
To avoid embargo periods and retain control over your publications, you can use rights retention. Read on within the next tab to find out more.
Many publishers stipulate that there should be an embargo period on green open access publishing. This can be problematic if you intend to make your work immediately available open access on publication via the green route. To help overcome this problem, you can make use of rights retention.
To make use of rights retention, authors need to add a statement on submission stating the author has placed a CC BY licence on either the author accepted manuscript or version of record of their work. This statement adds a prior licence on the publication, and means the author retains copyright on this version of the paper. In doing so, the author can deposit that version of the work in a repository with no embargo period, regardless of the journal policy.
An example of this statement that can be used by authors on submission to their chosen journal is:
“For the purpose of open access, the author has applied a CC BY public copyright licence to any Author Accepted Manuscript (AAM) version arising from this submission."
When using this statement, it should be included in the acknowledgement section (or if this isn’t available upon submission, in the footer of the article), as well as in the covering letter.
Rights retention was originally developed for funder compliance, however, it can be utilised by any author, whether or not their research is funded.
It is not a requirement for Essex authors to use this statement, however we would recommend any authors who wish to make their research immediately available open access via the green route use this statement when submitting journal articles. This statement is also essential if you are publishing in a subscription journal and wish to retain copyright on a version of your work. If you have any questions at all, please get in touch.
Read and publish agreements (also known as "transformative agreements") are blanket agreements with academic publishers that cover both the subscription to the journal (the "read" aspect), and the open access publishing cost (the "publish" aspect). These deals therefore allow authors from the University of Essex to publish gold open access at no extra cost, regardless of whether their work is funded.
At Essex, we offer a range of deals with several publishers. Select the publisher tabs above to find out more about these deals, and how to make use of them.
You may also come across transformative journals when looking to publish open access. Transformative journals are subscription/hybrid journals that do not fall under transformative agreements, but which have committed to becoming fully open access. Unlike when publishing under a transformative agreement, authors are not eligible for free open access publishing in transformative journals. However, Plan S funded authors may be able to use their block grants for APC payments in these journals. Plan S funded researchers can use the Journal Checker Tool to check compliant routes for open access publishing. If you are unsure about this, please do get in touch.
A read and publish agreement with ACM enables corresponding authors at the University of Essex to publish research articles in ACM’s magazines, conference proceedings, and journals open access with no added costs. ACM's website has a full list of titles covered by this deal.
To make use of the deal, ensure that you use your University of Essex email address on submission to your chosen ACM publication. FAQs are available via ACM's website, and if you have any questions please get in touch.
An open access publishing pilot agreement with APA is in place until 31 July 2024. The OA Publishing Pilot includes a total of 87 APA hybrid journals, and 15 Hogrefe hybrid titles. The agreement also gives us a 25% discount on APCs in 3 fully gold OA Hogrefe journals: European Journal of Psychology Open, Psychological Test Adaptation and Development (PTAD), Sports Psychiatry - Journal of Sports and Exercise Psychiatry.
A UK-wide cap of 531 articles has been set for the sector, and this cap will run on a first come, first served basis. If this cap is reached, green open access (self-archiving) with a zero-month embargo period will still allow immediate open access on publication. See APA's website for their specific policy. We also recommend using rights retention to ensure you retain control over your publication.
If you have any further questions about the process for using this agreement, please get in touch.
This agreement with American Physiological Society enables Essex corresponding authors to publish an unlimited number of papers open access within all APS' 12 research journals with no author-facing fees. In addition, faculty who serve as corresponding authors will be offered a one-year APS membership to the Society, with no added costs (this applies to new members only).
To make use of this agreement when publishing, ensure that you select the University of Essex from the dropdown field on submission, and through the peer review process make sure to choose the open access option "I wish to publish OA as part of an institutional agreement". More information on the process for authors is available via APS' website.
A publish and read agreement with BMJ allows funded* corresponding authors affiliated with the University of Essex to publish original articles reporting primary research (not reviews, commentaries or rapid communications) open access in BMJ’s hybrid journals.
For a list of the hybrid titles, and more information about this deal, please go to BMJ’s website. At the bottom of this page, please select the University of Essex beneath “select your institution”, and then view the drop-down list beneath “how you can publish with fees covered by your institution” for a list of all included titles.
If you have any questions, please get in touch with BMJ, or with the team here at the University.
*Funders: UK Research and Innovation (Medical Research Council, Engineering and Physical Sciences Research Council, Arts and Humanities Research Council, Biotechnology and Biological Sciences Research Council, Economic and Social Research Council, Natural Environment Research Council, Science and Technology Facilities Council, Innovate UK, Research England), British Heart Foundation, Blood Cancer UK, Cancer Research UK, Parkinsons UK, Versus Arthritis or the Wellcome Trust.
Corresponding authors affiliated with the University of Essex can publish articles open access with Brill with no extra costs. Submit your article to your journal contact at Brill with the request to publish open access and indicate that you are an author affiliated with the University of Essex. Once the article is accepted it will be published open access free of charge.
If you submit your article through Editorial Manager, you will be asked during the submission process whether you are eligible for the agreement. Once the article is accepted, it will be published open access free of charge.
For questions on open access publishing at Brill please contact openaccess@brill.com, or get in contact with us. More information is also available via Brill's website.
Our read and publish agreement with Bristol University Press / Policy Press allows corresponding authors at Essex to publish original peer reviewed research open access within their hybrid journal titles. To make use of this deal, once your paper has been accepted email bup-journals@bristol.ac.uk to claim open access. Please include details of your submission in the email, use your University of Essex email address, and confirm your affiliation within your message. More information for authors, including the journals that are covered by the deal, is available via Bristol University Press' FAQ page. If you have any further questions, please get in touch with us.
Our read and publish deal with Cambridge University Press allows you to make your publication open access in gold and hybrid CUP journals at no extra cost to you. To be eligible, you must be a corresponding author, and must be accepted for publication in one of these CUP journals. You must also have been accepted for publication between 1 January 2021, and 31 December 2024.
In order to use this deal, you must use your institutional affiliation when you submit your research. For more information about the submission process, head to CUP’s read and publish agreement page.
If you have any questions about this or any of our other read and publish deals, please get in touch with us.
Our read and publish deal with De Gruyter allows University of Essex researchers to publish open access for no added fees in De Gruyter hybrid journals, and fully gold open access journals. Under this deal, the University has unlimited access to publishing in De Gruyter hybrid and fully gold open access journals. A list of De Gruyter journals is available on their website.
If you are a corresponding author publishing in a De Gruyter hybrid or fully gold open access journal, we would encourage you publish open access. Using your affiliated institutional email address on submission with De Gruyter means they will automatically check on acceptance if the publishing fee is covered by the deal. Head to De Gruyter's website for more information on their submission process. If you have any further questions, please contact us.
A new agreement with Elsevier provides unlimited open access publishing for Essex researchers in eligible Elsevier hybrid journals, including the Lancet and Cell Press titles. The agreement also allows for a discount on APCs for Elsevier’s fully gold open access titles. You will need to be the corresponding author of the publication to make use of this deal, and your article must have an acceptance date between 1/1/2022 and 31/12/2024. Head to Elsevier's website to find the journals that are participating in this deal.
Once your article has been accepted for publication in a participating journal, you will receive an email containing a link to the “post-acceptance author journey”. Upon selecting your publishing options, your affiliation will be validated by your institution, and you will be informed if the APC will be covered by the agreement.
If you have any questions about using this deal, please contact our team.
The University of Essex has signed a read and publish deal with John Benjamins covering all of their journals. All University of Essex affiliated corresponding authors can publish Open Access in included journals without any extra cost to themselves. There is no limit on the number of papers that can be published under this deal.
Authors must use their University of Essex email address and enter University of Essex as their organisation on submission. Articles will then be published open access. More information about this deal is available via John Benjamins' website.
Corresponding authors from the University of Essex can publish open access Optica's hybrid and fully gold open access journals with no extra fee required for publishing. Please note that extra payment is required for colour and overlength articles. Get in touch with the our team if you require payment of these fees.
Please see Optica's website for the journals included with this deal. You will need to select "United Kingdom" on this webpage.
If you have any questions about the agreement with Optica, please contact us.
Research articles, review articles, brief reports and case reports can be published open access at no extra cost in eligible hybrid and fully gold open access OUP journals.
Authors must provide Jisc institutional affiliation as their first affiliation at submission. Eligible authors will then be routed on a bespoke workflow which will show the OA licensing options with no charges associated with them. Authors will then be guided to refer the paper to the agreement – they will not need to select it or in any way opt in in order to make use of it. Following this, on acceptance authors will receive an email containing a link to the Online Licensing and Payments System, SciPris. View OUP's author guidance for further details on what to do from there. If you have any questions about this, please get in touch with us.
A deal with PLOS allows unlimited publishing in ten PLOS journals for authors at the University of Essex. These include: PLOS Computational Biology, PLOS Pathogens, PLOS Genetics, PLOS Neglected Tropical Diseases and PLOS ONE. In 2021, PLOS launched five new journals, expanding the publishing opportunities for authors from Essex. These journals include: PLOS Global Public Health, PLOS Digital Health, PLOS Water, PLOS Sustainability and Transformation, and PLOS Climate.
Eligible authors are identified through PLOS’s submission system. As the agreement is for uncapped publishing no approval check is required. More information can be found on PLOS' website, and please contact our team if you have any questions.
PLOS is a purely open access publisher, meaning this deal does not include a 'read' element as all PLOS content is freely available online.
A one-year agreement with Portland Press enables corresponding authors at Essex to publish open access within all seven of Portland Press' titles. These are:
Research journals: Biochemical Journal, Clinical Science, Neuronal Signaling*, Bioscience Reports*
*These are fully OA journals where every paper is published via the Gold OA route. There is, therefore, no option for authors to opt out of OA publishing; however, the papers will be published OA without requirement for payment of any APCs if the article is eligible for OA under a Read & Publish deal.
Review journals: Biochemical Society Transactions, Essays in Biochemistry Emerging Topics in Life Sciences
Under the agreement, there are no limits on the number of papers Essex authors can publish open access. More information about the agreement is available via Portland Press' website, and the workflow for publishing under this agreement is available in this document. If you have any questions please get in touch with us.
A read and publish agreement with the Royal Society allows for unlimited open access publishing in any of the Royal Society's hybrid and fully gold open access titles. To be eligible to use this deal, the Essex author must be the corresponding author for the paper. During the submission process, simply state your affiliation is the University of Essex, use your University of Essex email address, and then select the 'Read & Publish' option. Further details of the author workflow are available via the Royal Society's website:
For more information about this deal, head to the Royal Society's website. If you have any questions, get in touch with our team.
A deal with SAGE allows corresponding authors to publish eligible articles open access with no added cost in 900+ hybrid journals in the current year's Sage Premier package. Those publishing an eligible article in the IMechE Journal Collection or the Royal Society of Medicine Collection which offer hybrid open access publishing (Sage Choice) can also be published open access with no added costs as part of this agreement. In addition to this, we are also able to take advantage of a 20% discount on APCs when publishing in SAGE gold open access journals.
Authors in subscription journals do not need to take any action to benefit from this offer. Sage will contact all eligible authors to inform them of the Open Access agreement with Jisc and to invite them to the Sage Open Access Portal to take up the offer as soon as their accepted article has been received into Sage’s Production department.
If you are publishing in a gold open access journal, we should also be able to cover the APC for gold open access publishing. For more information on paying APCs for fully gold open access journals or any other questions, please get in touch.
Following extensive sector-wide negotiations, the 2023-2025 Springer Nature read and publish agreement brings together Springer, Palgrave Macmillan, and Nature Research journals. There are currently two parts to the publish side of the agreement:
There is also a 15% discount on APCs in fully gold open access journals across the Springer Nature portfolio (BMC, SpringerOpen, Palgrave, and Nature Portfolio). Unfunded Essex researchers can make use of our institutional open access fund for APC payment in these journals. Contact oapublish@essex.ac.uk if you intend to publish in one of these titles.
Our read and publish agreement with Taylor and Francis allows Essex researchers who are corresponding authors to make their work open access at no extra cost to themselves. This deal covers publication in these T&F journals, which includes Open Select titles and fully open access journals, as well as F1000 Research and Routledge Open Research*.
To access this deal, corresponding authors should use their affiliated institutional email address on submission. Once you have received your Author Publishing Agreement and confirmed your personal details, you simply need to select that you would like to be funded through your open access agreement, which you will see as you move through the process. Once you have signed the agreement, we will be notified of your request. If your request is approved you will receive an email asking you to select the Creative Commons licence of your choice. Please note that most research funders require authors to choose Creative Commons Attribution (CC BY).
Visit the Taylor and Francis website for more information on publishing open access. If you have any further questions, please email our team.
*For F1000 Research and Routledge Open Research the following are covered: including but not limited to Research Articles, Method Articles, Antibody Validation Articles, Reviews, Systematic Reviews, Clinical Practice Articles, Case Reports, Opinion Articles.
There is currently an opportunity to publish open access with the publisher Wiley, due to a read and publish deal between JISC and Wiley. This means that there is a national pot of money available to researchers from across institutions to fund APCs for open access publishing, and we are able to use this money. The deal covers:
To be eligible to use this deal, you must be the corresponding author, and your paper must be primary research or a review article. If publishing in a hybrid (subscription) journal, you must order open access at the point of acceptance. This agreement cannot be used to cover additional charges (e.g. cover, colour, and page charges), which several journals administer separately. If you have any questions, please email our team.
As the publishing landscape shifts towards open access, different business models for open access are developing. The following are deals we have with publishers that allow open access publishing in a different way to read and publish deals.
Annual Reviews
Annual Reviews operates under a Subscribe to Open business model. Subscribe to Open (S2O) is a business model that uses subscription payments to convert gated access journals to full open access. Under S2O, libraries continue to subscribe to the journals they wish to. If support for these journals is sufficient, new volumes are published OA under a Creative Commons license; if support is insufficient, the paywall is retained.
If the support threshold is met, S2O provides Diamond OA, meaning that the article is immediately available with no access barrier and no author fee. S2O is endorsed by cOAlition S.
If your research acknowledges funding from UKRI or any of its constituent councils, or is funded by another cOAlition S funder, you should follow the process detailed below. This applies to all titles published by Annual Reviews, including S2O titles, to ensure funder compliance in case S2O titles do not meet their annual threshold.
Process:
If you have any queries, you can contact Annual Reviews directly via jjongsma@annualreviews.org or get in touch with our team here.
Our institutional open access fund has been designed to enable Essex authors to publish as much research as possible open access. The fund can be used for:
To apply to use the open access fund to publish a book or chapter please use this form to start the conversation. For articles, please email oapublish@essex.ac.uk.
UK Research and Innovation (UKRI), like many research funders, have an open access policy that requires funded research outputs be made available open access. This policy applies to:
*If a monograph, book chapter, or edited collection is published seven or more years after the formal end of a UKRI-funded project, it will no longer be eligible for financial support. Therefore, UKRI does not expect the publication to be made open access.
If your research outputs acknowledge UKRI funding, you will need to follow the terms of the UKRI's open access policy. UKRI brings together the seven Research Councils, Innovate UK, and Research England.
The subsequent tabs above explain UKRI's open access policy for articles and conference papers, and monographs, chapters, and edited collections.
Peer reviewed research articles, including reviews and conference papers, that are accepted for final publication in either a journal, conference proceeding with an ISSN, or a publishing platform are in scope for the UKRI's open access policy.
There are two compliant routes for the publication of these outputs:
| Routes to comply | What does this mean in practice? |
|---|---|
| Route 1: publish the research article open access in a journal or publishing platform which makes the Version of Record immediately open access via its website. It must have a Creative Commons attribution (CC BY) licence, or an Open Government Licence. (CC BY-ND is also permitted on a case-by-case basis by exception). |
1. Publish in a diamond open access journal. 2. Publish in a journal covered by one of our read and publish agreements* (you must be the corresponding author). *Open Access publication in hybrid titles outside these agreements will no longer be financially supported by UKRI (unless the title is designated a Jisc-approved Transformative Journal). 3. Contact oapublish@essex.ac.uk to make use of the UKRI block grant when publishing in a fully gold open access journal. |
| Route 2: publish the research article in a subscription journal and deposit the Author’s Accepted Manuscript (or Version of Record, where the publisher permits) in an institutional or subject repository at the time of final publication. There must be no embargo period, and it must have a CC BY licence. |
Publish in a subscription journal, and deposit the Author Accepted Manuscript (AAM) in our institutional repository with a CC-BY licence at the time of publication. The following statement must be included on submission to the journal: “This research was funded in whole or in part by [Funder] [Grant number]. For the purpose of Open Access, the author has applied a CC BY public copyright licence to any Author Accepted Manuscript (AAM) version arising from this submission.” This statement should be included in the acknowledgement section (or if this isn’t available upon submission, in the footer of the article), as well as in the covering letter. |
Monographs, book chapters, and edited collections that acknowledge UKRI funding and are published after 1 January 2024 must be made available open access.
The following criteria must be met:
UKRI have dedicated an annual fund in support of this policy. Authors will need to contact oapublish@essex.ac.uk to apply on their behalf.
There is a two stage process to apply for funding. The first stage requires your work to be registered with UKRI to confirm its eligibility for funding (via the Open Access Team); this should be in advance of acceptance for publication. The second stage is after publication, and it is at this point that funding is provided by UKRI. Please note: authors should not apply to UKRI directly.
Please note that outputs must be published within 7 years of the grant end date to be eligible for funding.
Exemptions to the policy are detailed on the UKRI pages. An exemption may be applied:
There are several tools that can help with complying with funder policies:
If you are unsure about any open access requirements, do get in touch.
CC0 enables creators and owners of copyright to place their work as completely as possible in the public domain. This means that others may freely build upon, enhance and reuse the works for any purposes without restriction under copyright law.
This licence lets other distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation. This is the most accommodating of licences offered. Recommended for maximum dissemination and use of licenced materials.
This licence lets others remix, tweak, and build upon your work non-commercially, and although their new works must also acknowledge you and be non-commercial, they don't have to license their derivative works on the same terms.
Open publishing platforms provide an alternative model of open access publication to the traditional journal article. Publishing platforms focus not only on the final published paper, but provide researchers with the opportunity to publish, and therefore share and gain credit for, all stages of the research process. The exact format of publishing platform varies, but usually stages of the research process that are included are: the initial research idea, methods and data, open peer review, and a revised article.
Using open publishing platforms is compliant with funders' open access policies, and as such several different publishing platforms have been developed by research funders. These publishing platforms include, but are not limited to the following:
Octopus is a publishing platform where researchers from all disciplines can freely record all of their research outputs. While Octopus is funded by UKRI, any researchers can use Octopus to make their research openly available.
Octopus aims to complement traditional journal publishing, so publishing in Octopus doesn't prevent you from publishing in a journal further down the line should you choose to. Octopus provides a platform to establish your research priorities early in the research process, and document all stages of your work in full detail.
Octopus publications are small units that all link together to reflect different stages of the research process. This means each part of the research process could be carried out by different people at different times. The different aspects can be published individually, without all needing to fit together in the format of a traditional journal article.
The 8 publication types as defined by Octopus are:
You can also publish on Octopus any work you have previously published in a journal, if you retain the copyright or published CC BY. This can help to increase your research visibility.
To learn more about Octopus, head to their website, and read their FAQs. You can also watch the 2-minute introductory video below.
Open Research Europe is an open access publishing platform for the publication of research stemming from Horizon 2020, Horizon Europe and/or Euratom funding across all subject areas. The platform makes it easy for Horizon 2020, Horizon Europe and Euratom beneficiaries to comply with the open access terms of their funding, and offers researchers a publishing venue to share their results and insights rapidly and facilitate open, constructive research discussion.
Open Research Europe publishes articles across the Natural Sciences, Engineering and Technology, Medical Sciences, Agricultural Sciences, Social Sciences and Humanities. Please see below for the relevant article guidelines for Social Sciences, Humanities, and Science, Technology and Medicine subjects.
The publishing process within Open Research Europe has four main stages:
| Article submission | Publication and data deposition | Open peer review and article revision | Send to indexers and repositories |
|---|---|---|---|
| Submission is via a single-page submission system. The in-house editorial team carries out a comprehensive set of prepublication checks to ensure that all policies and ethical guidelines are adhered to. | Once the article has passed the prepublication checks, a fully typeset version is published with a DOI, enabling immediate viewing and citation, as well as indexing in Google Scholar. Once the article is published, it cannot be sent to another journal for publication. | Expert reviewers are selected and invited, and their reviews and names are published alongside the article, together with the authors’ responses and comments from registered users. | Authors are encouraged to publish revised versions of their article. All versions of an article are linked and independently citable. Articles that pass peer review are indexed in external databases such as PubMed, Scopus, and Google Scholar. |
For more detailed information about how the publishing process works, head to the Open Research Europe 'how it works' guide.
If you are interested in publishing your research with Open Research Europe, please follow the guidance in their "how to publish" pages. You can also get in touch with our Open Access Publishing team, or for specific questions about European funding please contact Giovanna Bono, Research Development Manager (EU and International). Open Research Europe also have a range of FAQs that might be helpful.
Except where otherwise noted, this work by University of Essex Library and Cultural Services is licensed under a Creative Commons Attribution 4.0 International Licence.
